TO DO Lists - Positive Goal Reinforcements

I recently read a tweet that said If you're not finishing your "To Do" list, you're basically doing something wrong. I wholeheartedly...disagree. A few years ago I sat down and created a To Do list for everything I thought I wanted to accomplish in the next 18 mos. It was a substantial list I must say, with more than 50 items. I pinned it to my bulletin board and at least glanced at it a few times a week. A few weeks into it I noticed I had crossed off a few items. Yay me! What I saw was what I had accomplished, not what I hadn't. Two years later, after I had long put the list away and gone on with something else in my life, I found it again. No, I hadn't lost 45 lbs (#5 on the list) and I hadn't climbed Mt. Whitney (#22), but I had paid off my car, put $2500 in my savings account, gotten my passport and spent 10 days in Scotland and Ireland without charging anything to a credit card. Finally tally: I had put a line through 65% of my list. I couldn't help but smile...and wonder, how much would I have accomplished if I had never made a list at all?

Maybe now is a good time to start a new list...

Packing Made Easier with Colored Tape

Labeling boxes is always recommended, but adding an extra "visual clue" as to a box's content can save you even more time. Whether you are packing up the house for a cross-country move or organizing the garage, colored packing tape can be a big help for identifying boxes. Here's just a few of the ways to use colored tape to make your packing and organizing easier:

1.  If you have kid rooms to pack, use a different color tape for each child. Even the littlest family members will be able to spot their belongings easily.

2.  Use a bright red or yellow tape to box up your fragile items so that they are easily distinguishable to everyone that is handling them.

3.  Organize your holiday decorations at-a-glance in the garage or attic by packing them up in boxes sealed with a different color.

Colored packing or masking tape is available at a variety of places. I found a fair selection at the local Wal-Mart, but at Amazon.com (and other retailers) I was able to find at least eight different colors.  If you are using the tape to actually seal a box, be sure you purchase tape that will stay adhered to the cardboard surface, and is wide enough to provide a strong seal.

My Favorite Small Storage Tip: The Pencil Box

While the pencil box is a staple for school supplies, you might not realize how very versatile it can be for storing small objects. Whether you are organizing your suitcase or makeup drawer, consider purchasing a few plastic pencil boxes to store smaller items.  They're inexpensive (especially during Back-to-School sales), stackable, reusable and easy to store.  I stocked up on them a few months ago when they went on sale - 10 boxes cost me just over $3.00.

 Here's just a few ways I've used them to organize and store small items for travel, as well as around the house:

1.  To store decks of cards and dice. (The box pictured holds two decks of cards + dice.)
2.  To organize lipsticks and eyeliner pencils.
3.  To store ketchup, sugar or other condiment packets.
4.  To pack toothbrushes and toothpaste.
5.  To store hair pins and barrettes.
6.  To pack just enough Legos to keep your little one busy at a restaurant.
7.  To store small craft supplies.
8.  To store Barbie or other doll accessories.
9.  Make a mini first aid kit for your car.
10. To organize your junk drawer. Corral loose keys, batteries, birthday candles and more.

I bet you'll find at least five more ways to use them in your home, car or travels!

How To Create A Business Travel Profile

A business travel profile is an easy way to help you keep all your traveler's preferences and details together on one form. [ADDITIONAL CONTENT / ARTICLE LINKS REMOVED]

Managing Your Finances

I know, I know, managing our finances is just about all anyone is thinking about these days!  But there are some smart ways to take control of your finances - and I've detailed a few tips [ADDITIONAL CONTENT / ARTICLE LINKS REMOVED]

10 Great Ways to Organize Your Home Office or Small Business

1. A place for everything, and everything in its place” … yes, it’s an oldie but goodie and still rings true, especially in today’s environment when so many of us chisel out workspace in our homes.
   
2. Be a “Basket-Head”. Use baskets (shallow, rectangular) to separate the paper stacks that seem to have a life of their own. I have 3 baskets on a shelf next to my desk labeled “Personal” (correspondence, bank statements not related to my business, personal receipts, etc.) “Accounting” (bank & tax statements, vendor invoices, client billings, etc.), and “Read/Research” (articles, notes on prospects/products to research, newsletters and other non-critical mail).
   
3. Daily Use Only on Desktops. In other words, don’t clutter the desktops with things you don’t need on a daily basis (do we really need 50 pens in a cup??)– move them to a shelf, a drawer, or a closet.
   
4. The Virgin Inbox. Limit your Inbox only to items “untouched”. Once you pick up that piece of paper, DO something with it – sort it, shred/recycle it, or pass it on. Touching a document over and over is definitely one of the Top 3 time wasters.
   
5. Mirror your Filing. Actually, I should have first stated: Create a filing system! Once you’ve done that for the paper files then mirror the same folder structure/names for your electronic folders (email/docs stored on your PC).
   
6. Christmas is over – Take down the tree. Most of us make that a ritual, right? Apply the same principle to your office. Once the event or project is complete – archive it. Use banker’s boxes to store files, project samples, photos, etc. Make a semi-detailed list of the box contents and tape it to the front of the box. Box labels like ‘2007 Projects’ or ‘Old Jobs’ are only going to require unnecessary search time down the road.
   
7. Time Blocks. Interruptions and distractions are probably the most difficult to overcome. For me, it’s the little window that pops up to let me know I have new mail…I’m like a moth to a flame! Designate blocks of time to complete tasks. Even if it’s only 30 minutes, committing to a particular date/time to handle a specific task will add to your sense of accomplishment…and it “catches on” with others. For instance: When others see that every morning when you come in you take 30 minutes to read your incoming mail and check your messages and respond to any critical items, they become aware and less likely to interrupt.
   
8. Tackle Clutter. You can create an entire shelf/storage system for less than $150. If you don’t have shelves, invest in a free standing unit. Purchase see-thru plastic boxes in a variety of sizes, for storing office supplies, samples, parts, etc. Purchase a labeler (Brother has a great inexpensive model) and make sure to label two sides (front/back, front/side) with the contents. I say two sides because depending on how you stack things, it might be easier to read the side of a box as opposed to only the front.
   
9. Let Go of the Past. Typewriter ribbons…track-fed labels… gummed reinforcement circles… pegboard accounting journals…adding machines…orphaned computer parts…Does this ring a bell? Storage closets are not time capsules! The rule of thumb is: If you haven’t used it in the last year, you probably won’t. Donate or dispose of, but get ‘em out of there.
   
10. Scan & Store. Don’t let flooding, fire, etc. be the demise of “business as usual”. Every business should have at least an electronic copy of things that are crucial. So if you don’t have a scanner, buy one. Scan a copy of tax/bank/credit card records (scan the front and back of any credit or debit card…sometimes you need that CCV number.) Scan a copy of your master agreements and document templates, lease agreements, current vendor and client contracts, and inventory lists. Make sure you have a copy of your logo, your brochures, etc. When you’re done – transfer a copy to some sort of portable storage (a flash drive, SD card, CD) and store it offsite.